Privacy & Safeguarding Policy

Market Harborough Chess Club seeks to create a safe and welcoming environment for all players, including children and young adults.

We operate a Safeguarding and Child Protection Policy in line with that of the English Chess Federation. Full details of that policy can be found here:

Safeguarding Children Policy


Who we are

Our website address is:

We are a chess club based in Market Harborough, whose aim is to facilitate our members in playing and learning the game of chess, and grow our membership.


How we collect your information

The only information we obtain about our members is provided by them directly. We do not collect personal data simply as a result of a person visiting our website.

How your information is used

The personal data we obtain is applied for the following purposes, namely to:

  • Obtain payment of membership fees to fund the operation of the Club
  • Identify members on the English Chess Federation (ECF) Website
  • Register members to play for Market Harborough Chess Club in competitions which Market Harborough Chess Club enters
  • Submit results of matches played to the ECF for grading purposes or to other organisations running competitions in which Market Harborough Chess Club participates
  • Communicating with members for the purposes of running the chess club, including selecting and organising teams and other chess events
  • Consistently with this, the contact details provided to us by members may be used to contact them by mail, telephone, fax or e-mail for the purposes of the Chess Club

We will hold personal data for as long as a person is a member and for a reasonable time afterwards. This data is held pursuant to the legitimate interests of Market Harborough Chess Club which is the basis on which your data as set out is processed.

Who we share your data with

Unless required by law, we do not sell, rent or otherwise share personal data with other third parties.

Any personal data you do provide to us may be shared with our Team Captains, for the purposes of running the club in an appropriate manner, arranging games & events, or otherwise contacting members.


How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

Members can ask for a copy of the data we hold about them. If a member provides information about another person, it is their responsibility to ensure that the other person has given their explicit consent to the processing of their personal data.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.



If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.


Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.